The Board of Directors of the Company is aware of its
roles, duties and responsibilities
in supervision the good corporate governance to the
Company so that the management teams can comply with
transparency management along with good ethic code to
perform high proficiency, efficiency and morality in
business to create confidence for all stakeholders,
and create the highest benefits to the Company, its
employees and its shareholders.
Therefore, the Company’s directors have resolved, in
the Meeting held on February 13, 2008, to implement
the good corporate governance policy in accordance with
practice guidelines of the Stock Exchange of Thailand
as the followings:
1stCategory: Rights of Shareholders
Every shareholder occupies the ownership right of the
Company and control the Company by appointing the board
of director to act as their representatives. Shareholders
are eligible to make decision on any of significant
corporate changes. Therefore, the Company should encourage
shareholders to exercise their rights as follows:
• Right to exercise the ownership to control the Company
by appointing directors
to act as their representatives.
• Right to sell, buy and transfer the Company’s shares.
• Right to obtain relevant and adequate information
of the Company in a timely
manner and on a regular basis.
• Right to attend and vote in the shareholders’ meetings
and make decisions on any
transactions that affect the Company.
• Right to have proxy holder to attend and vote on their
behalf at the shareholders’
meetings.
• Right to be fully informed of the criteria and procedures
governing shareholders’
meetings.
• Right to express their opinions and ask questions
at the shareholders’ meetings.
• Right to appoint and remove the members of the board.
• Right to vote in appointing the Company’ s auditors
and considering service fee.
• Right to be provided dividend payment.
•Right to vote in approving or amending the Company’s
articles of association or
the Company’s by laws.
• Right to make decision on the increases or decreases
of the capital of the Company.
• Right to make approval on extraordinary transactions.
Moreover, the Company provides reports
and disclosures about any transactions of the Company
completely, correctly and adequately to all shareholders
through the Company’s website (http://www.thaiopticalgroup.com)
in both Thai and English languages. The shareholders’
meetings are held within 4 months after the financial
year-end. The Company will hold the other extraordinary
meeting as when is necessary. The Board of Directors
and the management teams must attend the shareholders
meeting to provide information to any shareholders who
give opinions or enquire questions equitably. The minutes
of the meeting are noted correctly and completely to
report and request for approval on the significant matter,
or related to the principles of law that such a matter
has to be approved in the meeting of shareholders. The
Company must send the necessary information to the shareholders,
at least, 7 days prior to the meeting date. On the day
of shareholders’ meeting, the Company must assign its
staff to facilitate the meeting registration of the
shareholders or the proxy holders.
2nd Category : Equitable Treatment
of Shareholders
Every shareholder, both executive shareholders and non-executive
shareholders, including foreign shareholders, should
be treated in an equal way. Minority shareholders whose
rights have been violated should be redressed. However,
the Company sets equitable treatment of shareholders
as follows:
1)It is the Company’s policy to facilitate
minority shareholders to present candidates for director
nomination and propose the shareholders’ meeting
agenda at least 3 months prior to the meeting date.
2) The Company provides opportunities to shareholders
who are unable to
participate the Annual General Meeting of shareholders
to exercise their rights
by proxy. Moreover, the Company encourages the use of
proxy forms
on which shareholders are able to specify their votes
and also provides an
option to shareholders whereby they may appoint an independent
director as
their proxy.
3) The Company sets procedures to prevent the use of
inside information for
abusive self-dealing such as insider trading or related
party transactions by
directors and management teams. All directors and management
teams are
prohibited to sell – buy their shares during 20 days
after the closing date of
each quarter of financial statement and during 2 days
after the disclosure of
financial statements date. Moreover, it is the duty
of every director and
management staff to regularly submit to the board a
report on their ownership
of the company’s shares.
4) The Company has set the clear written policy and
steps of approval for the
related matter that the Board of Directors must approve
the item, which may
cause any conflict of interest. Any practice that may
cause conflict of interest,
the board will hold directors meeting to consider such
a matter. In case that
such a matter needs an approval from the Shareholders,
an extraordinary
general meeting will be held before starting the project.
Anyhow, the
consideration of Company’s directors and shareholders
must be done carefully,
faithfully and reasonably for the best benefit of the
Company and shareholders
as a whole.
3rd Category : Role of Stakeholders
Beside the duties to perform achievement of business
goals and objectives, the Company also treats all stakeholders
who have gain and loss from its operations with equality
according to the principles of morality and ethical
practices as follows:
Employees: The Company and its Subsidiary provide them
with good and complete welfare, including setting provident
fund, organizing safety working environment for both
physically and mentally.
Social and communities: The Company and its Subsidiary
have waste treatment and industrial savage treatment
without causing any pollution to the communities around
the factories. Moreover, the Company and its Subsidiary
also participate and support social activities by contributing
money and necessaries to many non-profit organizations
and foundations.
Business partners and creditors: The Company and its
Subsidiary will strictly follow commercial terms and
conditions bided with other parties. In case of any
deficiency, the Company will hold a negotiation meeting
with them to find the best solution.
Competitors: The Company and its Subsidiary will run
business fair and square, under the laws and orders,
business common practices, and will not take any advantage
to demolish its competitors.
4th Category: Disclosure and
Transparency
The Company discloses all specified
information in relevant regulations through the channel
of the SET, in the annual statements (Form 56-1), and
annual report including the directors’ and management
team’s remunerations. The rate of remuneration is transparently
determined and approved in the meeting of Shareholders.
The remuneration of the Company’s employees such as
salary, bonus and other benefits, are considered by
the board of directors based on the company’s performance.
The Board explains its responsibilities in providing
the Company’s financial statements parallel with the
reports of financial auditor, which are conducted in
accordance with general accepted accounting principles.
The important information due to the Code of Best Practices
for Directors of the Listed Companies and guidelines
of the Stock Exchange of Thailand is contained in the
reports. In addition, the Board discloses sufficient
important information in notes of the financial statement.
The Company’s Board of Directors maintains the efficiency
of internal control system to ensure that the financial
information records are complete, accurate, transparent
and sufficient to secure the Company’s assets.
The Company’s policy for information disclosure is that
the information must be complete, accurate, transparent,
sufficient and promptly in time. Therefore, for the
convenience of investors, the Company’s secretary is
appointed to responsible for the investor relation service.
The Managing Director will be the one who discloses
all important information in time and transparency to
investors, investment institutes, shareholders and general
analysts including government’s related sectors.
5th Category: Responsibilities
of the Board
The directors and management team
of the Company must show high leadership, broad vision,
and be able to perform business management with honesty,
loyalty and concern to achieve Company’ s strategic
planning, goal and objectives. Moreover, the Company’s
directors and management team have to be persons who
are flexible to adjust those strategic plans to fit
with the rapidly change in the business trend. They
will also plan to create initiate new lines of business
for the best benefit of the Company and its Subsidiary.
They have to control business risks regularly with appropriate
analysis and assessment to protect the highest profit
of the Company and its Subsidiary.
The Company’s board and management teams are clearly
delegated to duties and responsibilities, which are
definitely separated. The power decentralization is
structured for every levels of the Company, from top
management to the operation staff, so that every employee
can take part in the Company’s activities and for the
flexibility in functioning. The scopes of management’s
power of authority for approval are clearly written
as manual.
The Company has set a clear policy and procedures of
approval of the related matters in written manual that
the board of directors must approve the items, which
may cause any conflict of interest. The board will hold
directors meeting to consider any matters that may cause
conflict of interest. In case that such a matter needs
an approval from the Shareholders, an extraordinary
general meeting will be held before starting. Anyhow,
the consideration of Company’s directors and Shareholders
must be done carefully, faithfully and reasonably for
the best benefit of the Company and shareholders as
a whole.
The Company has set the practical policy which payment
/purchasing procedures are clearly determined in written
manual to prevent dishonesty, fraud in purchasing, personnel
administration and general administration. Furthermore,
the Company has written business ethic guidelines, which
are applied to Company’s directors, management team
and employees in every level, as follows:
1. Adhere to the virtue and morality.
2. Behave in accordance with rules and regulations,
acquaint and respect own rights and duties and of others
by realizing that the rules and regulations are not
set for punishment but as guidelines of good behaviors.
3. Perform duties delegated by the Company, upon lawful
rules and regulations, with honesty, in good faith and
discretion to prevent any disgrace to the Company’s
image.
4. Not to intend to do any harm, damage or distort the
reputation, progress or business of others, both directly
and indirectly.
5. Use leadership, abilities and knowledge in performing
success to the Company rather than personal benefits.
6. Reveal to the Company immediately if there is any
personal interest, aside from the Company’s. Moreover,
avoid to involve in other business, which may create
conflict of interest, and it may effect to the efficiency
of work.
7. Create an open working environment for opinion exchange,
creative ideas, new initiative proposal and reasonable
decision with justice and without discrimination.
8. Neither reveals inside concealed information getting
from duties nor uses it for personal benefit, which
may cause damages to the Company.
9. Keep in conscious that performing in business, is
not only duties or obligation to business owner but
also to be responsible to buyers, sellers, shareholders
and other employees. Then the benefit for all stakeholders
is the first priority to be concerned.
10. Be responsible to own achievement and subordinates.
11. Aspire, improve and increase own knowledge and working
ability, and perform standard of work as assigned by
the Company with attention and responsibility for self-progress
and for the prosperity of the Company.
12. Plan, determine and analyze goals of mission to
achieve Company’s objectives with the consideration
on virtue, professional ethics and culture of related
persons inside the Company.
13. Take good care for health and safety, maintain good
environment for everyone in the Company and maintain
all Company’s assets such as building and office to
be hygienic clean, fine and orderly.
14. Use Company’s assets efficiently and effectively.
The Company appoints the board of directors
by selecting qualified persons in accordance with regulations
of the Stock Exchange of Thailand and through the election
from the meeting of Shareholders. At present, there
are 9 directors elected, and 4 of them are independent
directors, accounting to one-third of the board members.
Among all the independent directors, 3 of them are the
audit committee with qualifications as to the rules
and regulations of the Stock Exchange of Thailand. The
audit committee is able to perform duties of internal
auditing independently. The board of directors has appointed
the Company’ s Secretary to serve the board of directors
in areas of providing legal advices and regulations,
taking care of the board’s activities, and monitoring
compliance to the board’s resolutions.
The board of directors understands well about their
roles, duties and responsibilities to the Company, related
to the 5 principles of Best Corporate Government Practices
and Code of Best Practices for Directors of Listed Companies,
which are complied with the procedures of the Stock
Exchange of Thailand. Thus, even the Chairman of the
board of directors has also taken the position of Managing
Director but the assigned Chairman position was elected
and appointed by the board of directors. According to
Company’s structure, one-third of independent directors
can balance the power and obtain the authority to review
or audit the management team.
In addition, the authorities, roles and responsibilities
of managing director, board of directors and independent
directors are separated clearly by the Company to limit
excessive power authorizing to any person. It also prevents
a party or a person to be able to approve the item if
such party or person involved in gain and loss or having
conflict of interest on such item.
The sufficient information will be provided to the meeting
of the board of directors for the properly decision.
The attendants of the board must exceed half of the
board’s members in every meeting. If Chairman is unable
to attend the meeting, one of directors will be selected
to chair the meeting. One director has one vote, but
the director who has gain and loss on such a matter
does not have the right to vote. The majority of vote
is considered as the decision of the board. If there
is a tie votes case, the Chairman will have a casting
vote.
The Audit Committee is appointed by the Company to consider
and refine details of related matters before proposing
to the board of directors. The meeting of the Audit
Committee will be held at least once quarterly. Duties
and responsibilities of the audit committee are specified
in the article of management.
The Company had set up the Internal Audit division regarding
to the Code of Best Practices of the Stock Exchange
of Thailand. The internal control assessment form is
established to prevent Company’s damages and reduce
risks in business performance, as well as to audit the
operations of the Company and its subsidiary in accordance
with Company’s rules and regulations. It will also facilitate
employees at all level to do their jobs efficiently
and effectively.
The Company’s internal control assessment model are
concerned with the internal control of the following
factors:
a. Organization and environment
b. Risks management
c. Management’s operation control
d. Management of information and communication system
e. Follow-up system
The internal audit system also covers
the assessment of the sufficiency and efficiency of
internal control system in the Company, and quality
of internal control in operations. Therefore, the duties
of internal auditor are included with the followings:
1. Review and report the reliability, adequacy and accuracy
of financial information, operation as well as method
for consideration and evaluation.
2. Review that the systems, which have important effects
to business operation and report, are practical in accordance
with policy, procedures, plans and regulations of the
Company and related law.
3. Review the suitability of assets utilization and
maintenance, and confirm the existence of such assets.
4. Assess the efficiency, effectiveness and worthiness
of Company’s resources utilization.
5. Review the operations or planning to confirm that
it is performing in accordance with the objectives and
targets of the Company for the best achievements.
6. Provide comments to Audit Committee for further improvement
and adjustment of the internal control system for more
suitable and well-conceive.
7. Work on other matters as designated by the Audit
Committee.
Human Resources •
Number of employees of the Company and its subsidiary
(excluding the management team as at December 31, 2007
was 1,594 workers.
| |
Number of Employees |
| The Company Secretary Department |
3 |
| Office of Internal Audit |
1 |
| Procurement & General Affair Division |
5 |
| Human Resources Division |
17 |
| Finance & Accounting Division |
12 |
| Sales & Marketing Division |
28 |
| Warehouse & Delivery Division |
87 |
| Engineering and Planning Division |
21 |
| Plant TOG Division |
623 |
| Total |
797 |
| The Subsidiary Procurement & General Affair
Division |
5 |
| Human Resource Division |
22 |
| Finance & Accounting Division |
14 |
| Sales & Marketing Division |
5 |
| Warehouse & Delivery Division |
61 |
| Engineering Division |
44 |
| Plant TOC1 Division |
194 |
| Plant TOC2 Division |
452 |
| Total |
797 |
| Total employees of the Company and its subsidiary
|
1,594 |
However, the Company and its subsidiary
have not involved in any (labour law) legal dispute.
• Employee Compensations and Benefits
The Company and its subsidiary provided compensations
and benefits to employees by the details as follows:
Type of Compensations
and benefits |
2007 |
2006 |
2005 |
Salary
Bonus
Provident fund |
165,494,397
Baht
23,469,426 Baht
5,693,539 Baht |
155,631,046
Baht
18,134,140 Baht
5,217,312 Baht |
149,883,340
Baht
14,584,879 Baht
4,343,229 Baht |
Total |
194,657,362
Baht |
178,982,498
Baht |
168,811,448
Baht |
• Personnel Development Policy
TOG Group has policies of personnel recruitment, development
and keeping their employees by providing salary, welfare
and other compensation at satisfactory rate that is
competitive with other companies of the same business.
There are many training programs that TOG Group provides
to employees to develop their working skills, increase
their knowledge to improve their competency and potentiality
for the most efficient practice at work. There are two
ways of personnel development:
1. In-house Training, such as the job training, technical
development training, productivity and quality development
training.
2. External training, TOG Group sent their employees
to join seminars and other training programs held by
other institutes in Thailand to broaden their knowledge
and improve their skill of work.
These personnel development programs are concerned
as tools to improve competency and potentiality of the
employees for their future career paths and for the
progress of the Company. |